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Document Controller, Intermediate / Senior

Document Controller, Intermediate / Senior

Requisition ID 
Work Location 
Department / Discipline 
Document Management
Additional Work Location 
Position Type 
Staff / Permanent

Job Description

Overview / Responsibilities

Wood’s Mining & Minerals business performs consulting and EPCM services for many of the world’s leading mining companies and is executing world-class projects on five continents.


Wood’s Trail office currently numbers over 80 engineers, designers and support personnel. Trail, located in Southeastern British Columbia near the cities of Nelson and Castlegar, is an affordable family-oriented community of approximately 10,000 people. The area offers excellent education and health care facilities, as well as access to world-class skiing at Red Mountain, hiking, boating, fishing, hunting, golf and all outdoor activities available in the Kootenays. Come work where most people dream of going to play!


Wood currently has an exciting opportunity for an Intermediate/Senior Document Controller. Reporting to the Project Services Manager, this position is located in our Trail, BC office. This role has overall responsibility for providing support to Wood project teams in the control and issuance of engineering documents. If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you.


Key Responsibilities

  • Ensuring the document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
  • Participate in setup and maintenance of Project Workspace and Project Web
  • Participate in work process improvements
  • Ensuring that all internally prepared drawings are logged into the document control system, distributed and returned by users in accordance with Wood and client procedures
  • Ensuring vendor drawings in both electronic and hard copy format are logged with transmittal memoranda, distributed to, and returned by, users in accordance with Wood and client procedures
  • Communicating effectively with appropriate engineering disciplines; including, providing ongoing updates on status of work
  • Ensuring required filing and archiving of technical documents is done in a timely manner
  • Storing, securing, revising, retrieving, distributing and archiving electronic and hard copy documents
  • Produce drawing status reports
  • Assisting with the maintenance of library information
  • Take on the lead document controller position supervising other staff when the project size demands

Skills / Qualifications

  • 3-7 years of increasingly progressive professional records management experience
  • Experience in engineering and vendor document control is required
  • Firsthand experience with SharePoint or web based EDMS
  • Experience with MS Office products
  • Ability to prioritize tasks and meet deadlines
  • Ability to deal effectively and professionally with all staff levels within the office
  • Ability to work either as a team member or as a team leader

Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion.  We provide performance-driven solutions throughout the asset life-cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. 


Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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