• Title
    Receptionist
    Requisition ID
    2018-30453
    Work Location
    CA-NB-Fredericton
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood Environment & Infrastructure Solutions is seeking a Receptionist/Word Processor to join our team in Fredericton, NB.

     

    Key Responsibilities

     

    Reception

    • Answer phone and direct calls to appropriate staff
    • Greeting, signing in and safety orientation for visitors
    • Receive and distribute mail and courier packages
    • Sending mail and courier packages
    • Book conference rooms and organize catering as needed on and off site for meetings and staff events
    • Office and printing supplies ordering
    • Coordinate printer/copier repair and maintenance
    • Keep boardrooms organized and ready for meetings
    • Keep track of staff in/out of office in case of evacuation

    Word Processing

    • Advanced report and proposal formatting and preparation
    • Compilation and binding of proposals and reports
    • Organizing report and proposal delivery

    Billing

    • Distribution of draft invoices for internal review
    • Invoice backup collection

    Timesheets & Expenses

    • Enter expense forms for employee travel
    • Act as backup for timesheet entry as needed

    Office Communication & Marketing

    • Send communications to the office via email
    • Attend regular marketing and communications meetings
    • Enter and update data in the customer relationship management database

    Mobile Phone Coordination

    • Request cell phones for new and existing personnel through vendor portal
    • Modify cell phone plans and coverage as needed for travel and general use as requested

    Skills / Qualifications

    Education

    • High School Diploma or equivalent

    Skills & Experience

    • Minimum of 2 years of related experience
    • Telephone and verbal communication
      • Experience interacting with the public in person and by telephone
    • Typing
      • Greater than 40 words per minute
      • Experience with numeric data entry
    • Microsoft Office
      • Word – Experience with advanced formatting and word processing
      • Outlook – Email/Meeting Setup/Boardroom Booking
      • Excel – Data entry and formatting
      • PowerPoint – Create and modify basic presentations
    • Professionalism
      • Dress appropriately for the office environment
      • Be kind and helpful to staff and visitors
      • Conform to company ethics policies

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. www.woodplc.com

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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