• Title
    Administrative Assistant
    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood Environment & Infrastructure Solutions is seeking an experienced Administrative Assistant who is a proactive and positive individual, well organized and able to work calmly under pressure.  You will be flexible and able to work closely with other team members to ensure that a high standard of service delivery is maintained.


    Key Responsibilities


    • Responsible for managing document control system, review of project data, contract and change order documentation approvals, project opening, closure and research of vendor payments, etc.
    • Provide administrative support to project teams
    • Formatting, editing, proofreading, and word processing documents for multiple disciplines using
    • Microsoft Word to Wood corporate standards.
    • Manage schedules of senior staff, arrange projects and staff meetings, and coordinate travel along with expense report documentation
    • Arrange conference room bookings and catering
    • Arrange travel, vehicle bookings, and fleet management, as needed
    • Take turns at reception to cover breaks, sick days and vacation
    • Ensure all company policies and procedures are adhered to
    • General Office Housekeeping activities as required

    Skills / Qualifications

    • Experience of working within engineering or similar industry
    • Excellent verbal and written communication skills
    • Advanced experience with Microsoft Office applications including Word, Excel, and PowerPoint, and Adobe Acrobat Pro is an asset
    • Ability to coordinate with other members of the team
    • Ability to work independently and as part of a team
    • Ability to organize workload, identify urgent work items and set priorities
    • Ability to creatively solve problems
    • Ability to occasionally work on evenings and weekends to meet deadlines

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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