• Title
    Site Administrative Assistant
    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood has an opportunity available for a Site Administrative Assistant to support our construction team on our  Project site near Gogama, ON.  The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, working on special projects, material & supply orders, preparing documents and correspondence and maintaining schedules, as required. Required to handle confidential and non-routine information on a daily basis.  This position is not eligible for any living allowances and will be starting in January 2019.


    Key Responsibilities

    • Coordinate and lead the specialized project administrative support to Site Construction Management Team(s) and assist Project Home Office Team
    • Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication
    • Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities
    • Arrange complex and detailed travel plans and itineraries and compiles documents for travel-related meetings
    • Prepare presentations, reports, letters and routine correspondence
    • Manage the site elements, including liaising with HR Manager as necessary, for:
      • Personnel mobilization / demobilization
    • Responsible for answering telephones, arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed
    • Prepare and Manage contractor weekly progress meeting and minute process.  Support Construction Managers with meeting organization, minute taking, issuance, endorsement and recording.
    • Manage office material supply orders.
    • Organize and maintain file system and file correspondence and other records as needed
    • Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
    • Perform periodic document control functions

    Skills / Qualifications

    Role Requirements

    • Technical expertise: Word, Excel, PowerPoint, Outlook
    • Speaks clearly and persuasively in positive or negative situations
    • Listens and seeks confirmation of understanding
    • Effectively responds well to questions
    • Writes clearly and informatively; edits work for spelling and grammar
    • Varies writing style to meet needs; presents numerical data effectively
    • Preference will be given to candidates who live near Gogama, ON


    In accordance with the Ontario Human Rights Code and Accessibility of Ontarians with Disability Act, 2005, we are committed to meeting the needs of people with disabilities and will do so by preventing and removing barriers to accessibility in all parts of the hiring process. Reasonable accommodations will be provided when raised with the recruiter or by e-mailing.


    We thank all applicants and advise that only those candidates selected for interviews will be contacted. No phone calls or agency solicitations will be accepted. By submitting your personal profile and resume, you consent to Wood sharing this information within its business units in order to identify other employment opportunities you may be suitable for.

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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